Election to Co-ordinating Body (Board) of the Dublin Food Co-op

We in the Dublin Food Co-op believe that every co-operative is only as good as its volunteer members. If you are interested in a leadership role that will have an impact across our whole community while serving the needs of our members, then getting nominated to serve on the Co-ordinating Body (the Board of Directors) could be just what you are looking for. This is an exciting opportunity to be involved in the leadership of a vibrant food co-operative with a strong track record and big plans for building a more sustainable economy!

Up to 6 new Board members will be elected at our next Annual General Meeting on Wednesday 12th June 2019. If you believe you could be one of them or if you know someone suitable, then get nominating. You can do so via the online form or return the paper form below, to Co-op before noon on 3rd June 2019.

Role of the Board of Directors

In summary it is to ensure that all legal and financial obligations are met and that the Dublin Food Co-op effectively serves its members and the wider community as per its vision, purpose and plans as adopted by its members.

Specific Responsibilities of Directors

  • Commitment to the success of the Dublin Food Co-op, support for its values and co-operative principles
  • Attendance at all Board/Committee meetings: 12 meetings per year are the norm.
  • Strategy development and shaping.
  • Monitoring that the management of our co-operative is consistent with the Dublin Food Co-op vision, core values and strategy.
  • Membership in sub-committees as required – Board members are usually on one sub-committee.
  • Work cooperatively with others to represent the whole membership rather than the interests of any specific stakeholders

In addition, the legal duties of Directors may be summarised as:

  • To act in the best interests of the Dublin Food Co-op as a whole.
  • To ensure the co-operative is not run in a negligent or reckless manner.
  • To ensure that the Dublin Food Co-op complies with ongoing legal and other requirements.

Tenure

  • currently a 2 year term (maximum of two 2 year terms).
  • proposal to the next AGM to change to a 3 year term (maximum of two 3 year terms) – subject to consensus at this meeting.
  • All Board members will be Directors of the co-operative society Dublin Food Co-operative Society Limited; an industrial and provident society registered with the Registrar of Friendly Societies (4638R).

Criteria for Board membership

In order to be considered eligible for membership of the Co-ordinating Body of the Dublin Food Co-op, nominees must:

  1. Commit to attend all board trainings (2 half-days per term)
  2. Be a paid up member of the Dublin Food Co-op for at least six months on the date of the AGM
  3. Be demonstrably committed to the advancement of the values and vision of the Dublin Food Co-op.
  4. Commit to abide by the our Code of Conduct.

All nominations will be reviewed by our Nomination & Governance committee for eligibility before being put on the ballot.

Election Process

  1. Opening of nominations process to members: Friday 17th May 2019.
  2. Members may nominate themselves but will require another member to second their nomination.
  3. All nominations to be registered with the Dublin Food Co-op by noon on Tuesday 4th June 2019.
  4. All nominees to be reviewed by the Nomination and Governance Committee of the Board on 5th June 2019 and a list of eligible nominees is compiled.
  5. If there are more eligible nominees than vacancies on the Board to be filled a ballot will be prepared for the AGM and a list of eligible nominees with a brief summary of their experiences to date (taken solely from the nomination form) will be circulated to the Dublin Food Co-op’s voting members before Thursday 6th June 2019.
  6. The conduct of the election is the responsibility of the Returning Officer who will rule on all issues relating to it. The Dublin Food Co-op’s Returning Officer in 2019 is the Co-operative Secretary, Sam Toland.

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